Information We Collect

We may collect the following information:

a. Personal Information

• Name, email address, phone number

• Employee ID or user ID

• Facial recognition or fingerprint data

• RFID card information

• GPS location data (for mobile clock-in/out)

b. Usage & Technical Data

• IP address

• Browser and device type

• Login timestamps

• System access logs

c. Company/Organization Data

• Company name

• Branch/department details

• Shift, attendance, and leave data

 

How We Use Your Data

Your information may be used for:

• Managing attendance, shifts, and leave

• Biometric or facial authentication

• Access control integration

• Linking multiple branches to HQ

• Admin monitoring and reporting

• Compliance with internal policies or laws

• Improving system security and user experience

 

Who We Share Your Data With

• Your employer or authorized admin users

• Our trusted cloud hosting and service providers

• Legal authorities when required by law

Example: If you request a password reset, your IP address may be included in the reset email.

 

Data Storage and Security

We store your data on secure, encrypted cloud servers with:

• SSL encryption

• Role-based access controls

• Regular backups

• Biometric data stored as irreversible templates

 

How Long We Retain Your Data

• Attendance and HR data is retained according to your employer’s requirements or legal guidelines.

• Biometric data is retained while your account is active and deleted upon termination.

• If you leave a comment, it and its metadata are stored indefinitely to approve follow-up comments automatically.

• For users who register on our website, we store the personal info in their profile. You may view, edit, or delete your personal data anytime (except usernames). Admins can also view/edit this information.

 

Your Rights Over Your Data

You have the right to:

• Request access to your personal data

• Request data export (in readable format)

• Request deletion of your data (excluding legally required retention)

• Modify or correct your personal info

• Revoke consent for biometric processing (through your employer)

 

Changes to This Policy

We may update this policy periodically. Significant changes will be notified through system alerts, emails, or updates on our website.